Our client, a Investment bank based in Kirchberg is looking for its future Administrative Assistant within their General Secretariat Service.
This will be a temporary contract of 2 months. Please note that this assignment may be extended, in accordance with Luxembourgish law, for a maximum duration of 1 year.
LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting temporary and permanent placement. At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners
Your responsabilities :
- Support the Head of Division and assist the team with daily administrative and organisational tasks.
- Prepare and format documents, presentations, reports, briefing notes, and meeting materials.
- Coordinate internal document approval and distribution processes.
- Assist with monthly operational reporting by gathering and organising information.
- Maintain databases, internal documentation systems, and electronic archives.
- Organise meetings, seminars, presentations, conferences, and business travel arrangements.
- Manage calendars and coordinate participation in senior management and board-level meetings.
- Provide general administrative support including filing, data entry, contact list management, and logistics coordination.
- Collaborate with other assistants to ensure smooth coverage during absences.
- Contribute to an efficient, collaborative, and positive working environment.
- Identify opportunities to improve administrative and organisational processes.
Your profile :
- Secondary school diploma with additional training or certification in administration, business support, secretarial studies, or a related field.
- At least 3 years of experience in an administrative or assistant position.
- Strong command of Microsoft Office tools, especially Word, Excel, and PowerPoint.
- Excellent written and spoken English and French.
- Knowledge of another European language is considered an asset.
- Strong organisational and multitasking abilities with attention to detail.
- Able to manage priorities and work effectively under tight deadlines.
- Good communication and teamwork skills.
- Proactive, reliable, and solution-oriented mindset.
- Comfortable working in an international and fast-paced environment.
Package :
- Gross hourly: €22.16
- Leave: 26 days of annual leave + up to 17 public holidays
To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Elif Ozdemir as soon as possible - CONFIDENTIALITY ASSURED.
Ready For Next.
#LI-EO1
