Administrative Assistant (m/f)

Description des tâches:
- Provide general administrative support, including managing calls and emails and scheduling appointments for different teams such as Operations, Accounting, and HR

- Assist in the preparation and organisation of documents, reports, and presentations
Maintain and update electronic and physical filing systems, ensuring accuracy and accessibility

- Maintain HR records for employees, including hiring, termination, vacation, sick, and travel time

- Coordinate meetings and events, including arranging logistics, preparing materials
Taking meeting minutes and recording actions

- Handle incoming and outgoing correspondence and shipping, ensuring timely and appropriate responses

- Prepare, monitor, and update office inventory

- Manage office supplies and equipment, making procurement recommendations as needed

- Perform surveys for possible suppliers, request quotations and provide best offer analysis

- Collaborate with team members in other European establishments to streamline administrative processes and improve overall efficiency

- Coordinate domestic and international travel arrangements for employees



Qualifications

- At least 2 years of proven experience as an administrative assistant or in a related role
- Proficient in Microsoft Office Suite and other relevant software applications
- Strong organisational and multitasking skills, with attention to detail
- Excellent written and verbal communication skills
- Ability to work independently and collaboratively in a fast-paced environment
- Discretion and confidentiality in handling sensitive information
- A proactive and positive attitude with a willingness to take on new challenges
- Proficiency in English and French, knowledge of Italian or German is an asset