AML/KYC Senior Officer (m/f)

AML/KYC SENIOR OFFICER

Department: Fund Admin – AML/KYC

Responsibilities (how we will measure success)

• Support other IQ-EQ departments, provide and share AML/KYC expertise during day to day business
• Responsible of a portfolio of investors for AML/KYC onboarding process
• Making sure every file is duly monitored and that appropriate actions are taken for incomplete KYC file, including, but not limited to reminders, phone calls and organisation of meetings
• Prepare relevant checklist in line with the investor profile and update database
• Keep your portfolio updated and provide regular feedback to your Line Manager
• Participation to client meetings.
• Support all other IQ-EQ departments, provide and share KYC/AML expertise during day to day business, (e.g. support with the onboarding of new clients taking in charge the KYC side)
• Responsible of a portfolio of investors for AML/KYC onboarding process;
• Making sure every file is duly monitored and that appropriate actions are taken
• Receive, investigate and answer emails/ queries from internal and external parties in a timely manner.
• Prepare relevant checklist in line with the investor profile and category
• Participation to clients meetings.

Tasks (what does the role do on a day-to-day basis)

• Analysis of the KYC files with the screening and updating database
• AML/KYC preparation, analysis, set-up of the investors' file and identification of main issues
• Answer emails/queries from internal and external parties in a timely manner
• Assess the level of risk inherent to each investor to determine a risk-based approach in line with IQ-EQ internal policy
• Effective and efficient communication of AML and regulatory information
• Organise meeting with different stakeholders (Clients, Client Directors, Compliance) and support other departments
• Be the point of contact and provide support to Transfer Agent Team and Fund department in general
• Support other IQ-EQ departments, provide and share AML/KYC expertise during day to day business
• Review KYC on investors during periodic review
• Identify the main risks in relation with the monitoring of existing clients. Escalate the risks to the Line Manager and Compliance
• Escalation process to Group Risk & Compliance (PEP, HIGH…)
• Provide support to the Business during preparation of escalation process to group Risk & Compliance (PEP, REP requests)
• Preparation of Key Risk Indicators
• Answering to regulatory requests including the completion of the annual AML questionnaire
• Participation to the various Audit missions and to provide supporting documents for internal and external AML audits
• Attendance to Board meeting when and if required
• Providing advice to the Management and to the staff on AML/legal related matters
• Training of new joiners and advanced training such as new regulations, AML, new process etc
• Perform name screening and file review as 2nd line of defence and supervise the reviews done by Officer and Junior team members
• Participate to the internal Meeting to share experiences and information/projects within the department
• Setting up action plan if situation remains blocked despite several reminders for incomplete investor files and regular follow-up with the team members on their project status
• Supervise tasks performed by other officers which are related to Funds Clients and share experiences and knowledge within the department
• Maintain an appropriate AML Program (including documented policies and procedures)
• Regulatory watch related to AML matters and fund industry
• Emphasize and strengthen the 1st line of defence culture within IQ-EQ during day to day activities
• Taking part of a good governance model for IQ-EQ
• Support all other IQ-EQ departments, provide and share KYC/AML expertise during day to day business, (e.g. support with the onboarding of new clients taking in charge the KYC side, support provided based on different SLA)
• Receive, investigate and answer emails/ queries from internal and external parties in a timely manner.
• Be the point of contact for Transfer Agent Team and Fund department in general
• Emphasize and strengthened the 1st line of defence culture within IQ-EQ during day to day activities
• Effective and efficient communication of all AML and regulatory information to the TA team and other departments;
• Review KYC on investors when escalated to compliance or during periodic review
• Provide assistance and expertise to the TA Team whenever necessary (set-up of the investors' files with Transfer Agency checklist and procedures)
• During Client onboarding - review of the KYC files for new clients and identification of main issues
• During Lifecycle - review of the KYC files and identification of main issues
• Attendance to the Acceptance Committee
• Organise follow-up Meeting with different stakeholders (CDs, Delivery) in order to improve the quality of the follow-up and reduce the number of non-Compliant files
• Identify the main risks in relation with the monitoring of existing clients. Escalate the risks to the Line manager
• Providing advice to the Management and to the staff on compliance/legal related matters
• Training of new joiners and advanced training such as new regulations, AML, new process etc...
• Analysis of the KYC files with the screening and filing / input in the system
• Provide support to the Business during preparation of escalation process to group Risk & Compliance (PEP requests, REP requests …)
• Answering to regulatory requests including the completion of the annual AML questionnaire;
• Perform Name Screening at 2nd level of Control within the Compliance department
• Perform File review as 2nd line of defence and supervise the reviews done by Junior Compliance Staff
• Participate to the internal Compliance Meeting in order to share experiences and information/projects within the department
• Provide support and share experience and knowledge within the Compliance Department and particularly the Junior Compliance Staff
• Supervise the Compliance tasks performed by the Junior Compliance staff which are related to Funds Clients (non-material Business events, any other tasks).
• Taking part of the preparation of the AML risk assessment
• Participation to the various Audit missions. Provide supportive documents for internal and external AML audits;
• Ensure the review of SDD is done on yearly basis
• Maintain an appropriate AML Program (including documented policies and procedures)
• Regulatory watch related to Compliance AML matters and fund industry
• Taking part of a good governance model for IQ-EQ

Key competencies for position and level (see Group Competency model)

• Interpersonal savvy
• Action orientation
• Plans and aligns
• Demonstrates self-awareness

Key behaviours we expect to see

In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:

• Attention to detail
• Taking ownership
• Approachability
• Organisation
• Team player
• Solution-oriented
• Quality assurer
• Multi-task
• Good communication

Requirements

• Bachelor/master's degree in economics or Finance
• 3-5 year of experiences in AML/KYC or Compliance is a great asset
• Fluent in English, any other language will be considered as an advantage
• Self-motivated team player