Administrative Assistant 50% (m/f)

Language: English (UK)
Location Luxembourg
Country: Luxembourg

Organisation data: FDEF Faculty Administration
Job Number: UOL08137
Contract Type: Fixed Term Contract
Duration 24 Month
Schedule Type: Part Time
Work Hours 20.0 Hours per Week
Expected Start Date: 01/06/2026
Expected End Date: 31/08/2028

Functions: Transversal and functional
Role Type: Open Position
Job Level: level 1
Job (internal): Administrative assistant
Expertise: Administration/ Corporate Functions


About the FDEF
The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.
The Faculty of Law, Economics and Finance (FDEF) at the University of Luxembourg offers a unique academic and research environment.
Rooted in Luxembourg but with a European and international outlook, teaching and research benefit from the proximity of the European institutions, Luxembourg's leading international financial centre and its vibrant business community. Institutional and private sector partnerships, sponsored Chairs and a growing network of international partner universities make the FDEF a dynamic academic hub at the heart of Europe.

Your role
• Provide day-to-day assistance and support to the Chair in Cyber Policy, ensuring administrative and organizational matters are carried out in a confidential and efficient manner
• Receive, prioritize, handle and forward incoming communication to the right person within the organization
• First contact point for visitors
• Organize and plan internal and external meetings, events and professional trips
• Prepare and contribute to internal reporting and presentations for the entity
• Coordinate purchase orders, follow up invoices and reimbursement of expenses
• Distributing, and administrating office supplies, marketing material, IT equipment, books and furniture
• Support and/or manage activities related to the inventory process
• General secretarial tasks; i.e., telephone, e-mails, correspondence, dispatching, filing and archiving

Your profile
• Bachelor/Secretarial degree and/or first experience in a comparable role
• Excellent organizational and prioritizing skills with attention to detail and accuracy
• High level competency of standard IT tools
• Proactive, reliable, open mindedness and diplomatic with the ability to work in a fast-paced international academic environment
• Ability to adapt to a multicultural and multilingual environment
• Fluency in English is required, along with proficiency in either French and/or German

We offer
• A modern, dynamic university with a personal and inclusive atmosphere. Multilingual and international character. Staff coming from more than 90 countries. Member of The Guild of European Research Intensive Universities
• An exceptional research environment, supported by skilled staff and high-quality equipment. Strong links to professional sectors and the Luxembourg labour market. A unique urban campus with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and a wide range of non-academic partners including ministries, local governments, associations, and NGOs

How to apply
Applications should include:
• Curriculum Vitae
• Cover letter
Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.
All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.
General information:
• Contract Type: Fixed Term Contract 24 Month
• Work Hours: Part Time 20.0 Hours per Week
• Location: Weicker Building
• Internal Title: Administrative assistant
• Job Reference: UOL08137

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