Administrative Assistant H/F

Description:

Play a key role in supporting strategic operations within a European organization!

Our client, a European organization based in Luxembourg, is looking for an Administrative Officer to support the Co-financing & Partnerships Division.

Key Responsibilities

• Coordinate the division's administrative activities
• Organise meetings, business trips, and welcome external visitors
• Prepare and manage documents, reports, statistics, and shared tools
• Ensure procedures are followed and deadlines met
• Liaise with internal and external stakeholders, including mandators
• Maintain contact lists and support legacy mandate communications
• Assist with internal systems (e.g. Notes, GED, calendars, distribution lists)
• Contribute to a collaborative and positive team environment

Profile

• Secondary education with a 2-year certification or equivalent experience in a relevant field
• Minimum 3 years of experience in administrative support, ideally in a middle/back-office role
• Strong organisational skills, autonomy, and attention to detail
• Proficiency in MS Office; knowledge of Business Objects is a plus
• Excellent command of English; French and other EU languages are an asset