Administrative and Conference Assistant (m/f)

As the Administrative and Conference Assistant, you will:

• Support the organisation of Alzheimer Europe's Annual Conference and other meetings through the following tasks

o Deal with registrations (invoices, checking payments and reminders) and registration requests from participants (cancellations, changes)
o Support the abstract submission process and help with abstract formatting and the development of the programme book
o Support the follow-up with conference sponsors
o Deal with staff expenses for meeting attendance

• Ensure effective office administration through the following tasks:

o Handle telephone calls, contacts with internal and external partners, messages and requests
o Help with invoicing and prepare payments for signature by the Executive Director and Board
o Upload invoices, receipts and other financial documents for external accounting and audit company
o Liaise with external payroll agency for staff absences and holidays
o Deal with office supplies and office-related administrative tasks
o Keep mailing lists and databases up-to-date
o Respond to general mail requests and deal with filing
o Where required, support the team in preparing minutes for core meetings

• Demonstrate flexibility by assisting with occasional ad-hoc projects and urgent requests

You should have the following experience and qualities:

• Completed secondary education and extensive experience in a similar position (education or background in administration, communication or secretariat would be considered an advantage)
• A perfect knowledge of written and spoken English (knowledge of French and other European languages would be a plus)
• Good writing and communication skills
• Proficiency in Microsoft Office applications – knowledge of Sage BOB could be a plus, but not essential
• A keen sense of responsibility, initiative and ability to work in a small team

Please apply by sending your CV, together with a cover letter (both documents in English) to Alzheimer Europe via e-mail to info@alzheimer-europe.org by 18 January.