Administrative Assistant (m/f)

Administrative Assistant

Operating as an internationally integrated partnership in over 100 countries and territories, Forvis Mazars Group specialises in audit, tax and advisory services. The partnership draws on the expertise and cultural understanding of over 40,000 professionals across the globe to assist clients of all sizes at every stage in their development.

We are actively looking for an Administrative Assistant who will provide support to several department heads.

Responsibilities:

• Writing various correspondence.
• Managing incoming and outgoing mails.
• Layout, proofreading, checking spelling and editing of Financial statements.
• Layout, proofreading of engagement letters, service offerings and basic legal documentation.
• Update, filing and extract of legal documents on various administrative portal (Luxembourg Business Register, MyGuichet.lu).
• Update administrative data.
• Coordinating the collection of documents from clients.
• Filing and archiving client documentation and databases (physical and electronic).
• Reception support for physical meeting.
• Scheduling meetings and managing calendars.
• Organizing travel arrangements.
• Supporting invoicing processes and follow-up on payments.
• Ensure office supplies are ordered and inventory is maintained.

Your profile:

• Diploma related to administration, secretarial support or equivalent.
• Excellent administrative and organizational skills : Good communication skills, capacity of multi-tasking, proactive, rigorous, detailed-oriented, being autonomous.
• Fluency in English and French. German would be an asset.
• Good Knowledge of MS Office (Outlook, Word, PowerPoint, Excel).
• Previous experience in an administrative role, ideally within a Fiduciary or a professional services firm.
• Basic knowledge in accounting would be consider as an asset.

Forvis Mazars is an equal opportunities employer and is committed to building a diverse and inclusive culture in which each individual feels welcomed.
We consider candidates based on their skills, abilities or experiences as we believe everyone brings their own talents with them.

The diversity of our talents is what makes our work environment multicultural, innovative and enriching.